Privacy Policy

Last updated: May 3, 2026

1. Introduction
   This Privacy Policy explains how we collect, use, disclose, and protect information related to users of our scouting-related website and services (the “Service”). By using the Service you agree to the terms below.
2. Information We Collect

• Account information: name, email address, phone number (when you create an account).
• Profile data: scout rank, troop/unit, interests, and other optional profile details.
• Content you provide: messages, photos, event descriptions, forms, and uploaded documents.
• Usage data: pages visited, features used, and timestamps.
• Device and technical data: IP address, browser type, OS, and device identifiers.
• Payment data: billing information processed by third-party payment processors (we do not store full payment card numbers).

3. How We Use Information

• To provide, maintain, and improve the Service.
• To process registrations, manage troop rosters, and support advancement tracking.
• To communicate about events, updates, and administrative matters.
• To process payments and refunds.
• To detect, prevent, and address technical or security issues.
• For aggregated analytics and reporting (de-identified).

4. Legal Bases for Processing (where applicable)

• Consent: for optional features and marketing communications.
• Contract: to fulfill user requests and provide the Service.
• Legitimate interests: to maintain security, prevent abuse, and improve the Service.
• Legal obligations: to comply with applicable laws and respond to lawful requests.

5. Data Sharing and Disclosure

• Service providers: third parties who perform services on our behalf (hosting, email, analytics, payment processing).
• Scouts’ leaders and parents: troop-specific data (rosters, schedules) shared with authorized adult leaders as needed to run the troop.
• Legal requests: to comply with valid legal process or protect rights and safety.
• Business transfers: in the event of merger, acquisition, or sale, user data may be transferred (with notice where required).

6. Third-Party Services
   We use third-party services (e.g., hosting, payment processors, analytics). Their privacy practices are governed by their own policies; review those providers’ policies for more detail.
7. Data Retention
   We retain personal data as long as necessary to provide the Service, fulfill legal obligations, resolve disputes, and enforce agreements. Account deletion requests will result in removal of personal data except where retention is required by law or for legitimate business purposes (e.g., bookkeeping, safety investigations).
8. Your Choices and Rights

• Account access and corrections: you can view and update your account information in settings.
• Communications: you may opt out of marketing emails. Transactional/admin messages may still be sent.
• Data portability: where applicable, you can request a copy of personal data in a common format.

9. Children and Minors
   Our Service may be used by youth participants under adult supervision. We encourage parents/guardians to review and manage their child’s information. We do not knowingly collect more personal data from children than is necessary to provide the Service; where additional protections are required by law, we will comply.
10. Security
    We implement administrative, technical, and physical safeguards designed to protect personal information. No method of transmission or storage is 100% secure; we cannot guarantee absolute security.
11. International Transfers
    User data may be transferred to, stored, and processed in countries other than your own. Where required, we implement safeguards to protect data when transferred internationally.
12. Updates to This Policy
    We may update this Privacy Policy; we will post the revised date at the top.
13. Contact Us
    For questions, requests to access, correct, or delete personal data, or other privacy inquiries, use the contact form on our contact page.